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Exploration Reporting Guidelines

For Exploration, Retention and Mining Licence holders when reporting on exploration activities Mineral Resources (Sustainable Development) Act 1990

Recent changes to the guidelines

These  guidelines have been updated to reflect:

  • The change of department from Department of State Development, Business and Innovation to Department of Economic Development Jobs, Transport and Resources
  • New contact information
  • Updating of Schedule 18

Download the complete Reporting Guidelines:

These Guidelines detail the requirements of the Technical Report and provide additional prescription for digital data above that detailed in the "Australian Requirements for the Submission of Digital Exploration Data (for example, with respect to combined reporting)". The national standards are developed by the Government Geoscience Information Policy Advisory Committee (GGIPAC) on instructions of the Chief Government Geologists' Committee in consultation with industry.

Hardcopy reports are to continue to be submitted until further notice.

Summary of requirements

Technical Report of exploration - Annual & Final - (Schedule 22)

  1. The Technical Report presents the technical results and geological interpretation of exploration during the reporting period. The report should include data and any consultant or laboratory reports as appendices. Section 2 of the guidelines presents the requirements for the Technical Report.
  2. A Technical Report is required for all exploration, retention licences and for mining licences of more than 5 hectares where exploration expenditure has been claimed (including Office Studies).
  3. A Technical Report must be submitted within 4 weeks after the annual reporting date of the licence AND within 4 weeks after the licence has ceased to exist (expired, surrendered, cancelled or not renewed).
  4. A Technical Report may cover more than one licence belonging to a licensee if together the licences make a discrete exploration project and boundaries are adjoining.(Updated Regulation 36). The licences must also have the same reporting date.
  5. Partial Relinquishment Reports are required as areas are relinquished. These reports will provide details of all the work conducted within the relinquished area, from the grant of the title to the time of relinquishment.
  6. If the Technical Report is a final report, that is, prepared after the licence has ceased to exist, it should cover all the work done since the last report. If the licence has been joint reported the final report should be a summary of the all the work done over the life of the licence and include the reason the licence was allowed to expire or is being surrendered. It must include any previously unsubmitted data.
  7. Submit your technical report in hard copy (only 1 copy required, simple ring bounding) and as a digital .pdf document (with exploration data in tab delimited ASCII format).
  8. To help you comply with reporting requirements and improve efficiency a checklist has been appended to the Guidelines for you to complete when you are about to submit your report (see Appendix 2).

Annual Expenditure & Activities Return - (Schedule 18)

  1. The Expenditure & Activities Return lists the expenditure for the reporting year against a summary of operations. Complete this in the manner of the example in the guidelines (Section 3).
  2. An Expenditure & Activities Return must be submitted within 4 weeks after the annual reporting date of the licence, that is, at the same time as the annual Technical Report.     
  3. The Return includes a column for details of the data appended to the Technical Report to enable efficient data capture and release to open file when appropriate.
  4. One Return per licence is required. You may enter your Return details via the Resource Rights Allocation Management electornic system (RRAM) or you may submit a hard copy of the Return  to your Licensing Officer via Australia post or email. An electronic template of the Return (Schedule 18) can also be downloaded.

Reporting date

  1. The reporting date for exploration licences and retention licences may be one of the following dates: 31 March, 30 June, 30 September, 31 December. The reporting date is specified after consultation with the licensee and is shown on the licence document.The reporting date for mining licences is 30 June.

Lodgement of Reports

  1. Mark all reports to the attention of your Licensing Officer and mail or hand deliver to the relevant regional office.
hand deliver to: or mail to:
Earth Resources Information Centre
Earth Resources Regulation
Department of Economic Development, Jobs, Transport and Resources
Level 15, 1 Spring Street, Melbourne, Victoria 3000
Name of Licensing Officer
Earth Resources Tenements
Earth Resources Regulation
Department of Economic Development, Jobs, Transport and Resources
GPO Box 2392

Electronic Text & Data Submission

  1. Licence holders are requested to provide a digital copy of the Technical Report and of the signed Expenditure return if the return is not completed via RRAM (as separate pdf documents), on USB Flash Drive/CD/DVD or by email, AND a bound copy of the Technical Report in accordance with these guidelines. All digital data will become available for future public release according to legislation. Software can be downloaded from the link below to aid in the preparation of digital data for submission. See Section 4.4.1.

Mining exploration reports on mining tenements (MRT) process

  1. Licensee downloads the MRT software from the departmental website onto their PC
  2. Licensee enters raw exploration data into spreadsheets (or tab-delimited data files)
  3. Licensee uses the MRT Software to
    • record information (metadata) about the exploration project and about their data
    • generate tab-delimited data files in the format expected by the department
    • generate a list of ALL the files that go to make up the report
  4. Licensee sends the report files, the generated tab-delimited data files and the list of files to the department
National MRTemplate V1.4.2 (National MRTemplate V1.4.2 (ZIP 3681.61 KB)ZIP icon) - Unzip the contents of this file following download.

This application requires .net 4 to run, please note if there is no .net 4 framework in your machine, the setup will download it from the internet and may take long time to finish the setup.


To view the above zipped (ZIP) files you will need software that can unpack the Zip folder. A free copy of 7-Zip is available for download at