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Retention Licence Application Kit

Mineral Resources (Sustainable Development) Act 1990

Department of Economic Development, Jobs, Transport and Resources (DEDJTR)
Earth Resources Regulation
Victoria, Australia

This kit is designed to assist in the completion of the Retention Licence Application Form. The application requirements are outlined in section 15 of the Mineral Resources (Sustainable Development) Act 1990 (MRSDA) and Schedule 5 of the Mineral Resources (Sustainable Development) (Mineral Industries) Regulations 2013 (MRSDMIR).

How to use this kit:

  1. You will need this kit and access to RRAM Business Portal. If for any reason access to RRAM cannot be obtained, applications can be submitted using a copy of the latest version of the Retention Licence Application Form which sets out the requirements of Schedule 5 of the MRSDMIR.
  2. Answer each question in order, following the instructions in this booklet.
  3. When you have finished, make sure you have answered every question correctly.

    Note: Section 117 of the MRSDA provides that a person must not, by any false statement, misrepresentation or other dishonest means, obtain or attempt to obtain a licence. Penalties apply.
  4. If you are not using the RRAM Business Portal, sign the application, include all attachments, and submit it to:

    Earth Resources Information Centre
    Department of Economic Development, Jobs, Transport and Resources
    Level 15, 1 Spring Street,
    Melbourne VIC 3000
    (GPO Box 2392
    Melbourne VIC 3001)

    Opening hours: Monday to Friday 9: 00am to 4:30pm


  5. Note that the application date, for the purposes of the MRSDA, is the date that the Information Centre receives the complete application.
  6. It is important that you complete all questions on the Application Form and include all relevant attachments, otherwise the application cannot be accepted. You should also be aware that your application should be as comprehensive as possible, as your application may be competing against other applications lodged on the same day. If there are competing applications (overlapping the same land and lodged on the same day), then the order of ranking is given after an assessment of the relative merits of the applications and the ability of the applicants to meet certain requirements. In the event that competing applications are received, each application will only be assessed on the details lodged with the application on the day it was lodged. In this instance, DEDJTR may request clarification on details however there is no ability to add further details to the application.
  7. If you have any further queries, contact the Earth Resources Information Centre of DEDJTR on 1300 366 356 or via email mbc.info@ecodev.vic.gov.au

    Note: Information provided on the application form may be disclosed to another government organisation for the purposes of administering or enforcing the MRSDA or a relevant Act and to the public for the purpose of land use advice.

For more information see Mining Requirements

Contact the Earth Resources Information Centre for further information.

The Application Process

Acceptance of application

Only valid applications will be accepted. Acceptance of an application takes place at the Earth Resources Information Centre, Melbourne

To be considered valid, a retention licence application must contain all the information listed in Schedule 5 of the MRSDMIR and any relevant requirements in section 15 of the MRSDA.

An application cannot be made over land that:

  • is covered by an existing licence or application (unless made on the same day); or
  • was covered by a previous licence or application less than 28 days ago (i.e. currently in the moratorium period); or
  • is exempted from licences or applications (includes National and State parks); or
  • is currently subject to a tender process.

Where an application for a retention licence is on land that is covered by a relevant licence or application, the applicant for the retention licence must either be the holder of the licence or the applicant for the licence or have the written consent of the holder of the licence or the applicant for the licence.

Whilst the size of a retention licence is not limited to a particular area by the MRSDA or MRSDMIR, an applicant for a retention licence must demonstrate that the area applied for is that land which may be required for the purpose of mining a mineral resource in future. In practical terms, this may include demonstration that the area of the application is commensurate with the planned scale of mining, the size of the identified mineral resource, any likely extensions of the mineral resource and any additional area that may be required for mine infrastructure.

Description of the Mineral Resource

The identification of a mineral resource that is not yet economically viable to mine is a pre-condition for the grant of a retention licence. The applicant must describe the mineral resource in accordance with the guidelines issued by the Minister (section 15(1BB) of the MRSDA).

The Ministerial guidelines also provide what is required in relation to establishing the economic viability of the mineral resource for the purposes of the application - refer Ministerial Guidelines issued under Section 15(1BB) and 120A of the MRSDA for Description of a Mineral Resource in a Mining Licence or Retention Licence Application (the Ministerial guidelines).

Mineralisation Report

A retention licence may only be granted where a mineral resource has been identified but is not yet commercially viable to mine.

Section 15(1BE) of the MRSDA requires an application for a retention licence to be accompanied by a mineralisation report, which has been prepared by a competent person as prescribed in the MRSDMIR. It sets out the following exploration results in relation to the mineral resource:

  • the type or types of minerals identified;
  • the location, depth, quantity and extent of the mineral or minerals;
  • the method by which that extent has been determined; and
  • the analytical results obtained from samples of those minerals.

The Ministerial guidelines further specify requirements for the description of the mineral resource. The mineral resource identification requirements normally require Australasian Joint Ore Reserves Committee (JORC) standards. For the granting of a retention licence, a minimum of an inferred resource as defined by JORC, must be established within the area covered by the retention licence application. However, in some circumstances an alternative standard of mineral resource identification may be accepted (refer the Ministerial guidelines).

In addition to describing the mineral resource, the mineralisation report must include an analysis of whether the exploration results indicate a reasonable prospect that mining of the mineral resource will become economically viable in the future. The Ministerial guidelines provide further specification for what is expected in this regard.

Applicant to Survey boundaries of the land

A retention licence application must also include a survey of the boundaries of the land proposed to be covered by the licence in accordance with Section 15(1BH) and Division 3A of the MRSDA.

The full requirements are set out in sections 26AR to 26AV of the MRSDA and Regulation 28(1) and Schedule 5 of the MRSDMIR.

Ranking

After your retention licence application is accepted by DEDJTR, if there are no competing applications, you will be informed by letter that your application has highest ranking. If there are competing applications, the order of ranking is given after an assessment of the relative merits of all competing applications and the ability of each applicant to meet certain requirements.

You will be informed by letter whether your application has been given ranking over other competing applications.

Requirements to process application

Once your application is given ranking, you are required to advertise the application to notify the public of your intentions and provide the opportunity for objections.

Your application is assessed to ensure that:

  • you are a fit and proper person to hold a licence;
  • that you have identified a mineral resource;
  • that you have an appropriate program of work; and
  • that you are likely to be able to finance the proposed work and any rehabilitation.

DEDJTR may also refer the application to other agencies for comment and advice of any land and heritage protection issues.

Fit and Proper Test

The matters to be considered by the Minister in determining whether a person is fit and proper, include whether the person has previously:

  • failed to undertake rehabilitation required under the MRSDA and the Minister has taken action to rehabilitate the land under section 83 of the MRSDA;
  • had a licence cancelled under the MRSDA;
  • been convicted of an offence against the MRSDA; or
  • been convicted of an offence involving fraud or dishonesty.

A person will not be considered to be fit and proper if they are currently an insolvent under administration.
In determining whether a person is fit and proper the Minister is not limited to consideration of the matters above.

Appeals to the Mining Warden where there is a dispute

The MRSDA provides that an applicant or a licensee may refer a dispute to the Mining Warden. The Mining Warden will hear the dispute and make a recommendation to the Minister or the Department Head. A dispute can arise under the MRSDA between:

  • a licensee or an applicant and the Department Head or an employee of DEDJTR; or
  • a licensee or an applicant and the holder of a miner's right; or
  • a licensee or an applicant and the owner or occupier of land; or
  • a licensee and another licensee or an applicant for a licence; or
  • an applicant and another applicant; or
  • a member of the public and the Department Head (or an employee of DEDJTR) in relation to work under a licence that directly and substantially affects, or is likely to affect, the member of the public.

It is important to note that a dispute does not include an action taken by the Minister (or the Minister's delegate). Consequently, any correspondence forwarded by the Minister or the Minister's delegate in relation to an action or proposed action e.g. proposed refusal, cannot be referred to the Mining Warden.

Native Title

If the application area includes Crown land (other than Crown land where native title has been extinguished), the licence may be subject to native title and DEDJTR cannot grant the licence until you have met the 'future act' provisions of the Commonwealth Native Title Act1 993 (NTA) or have complied with the relevant land use activity agreements under the Traditional Owners Settlement Act 2010 (TOSA).

Note - The TOSA allows the Victorian Government to make agreements to recognise Traditional Owners and their rights in Crown land, in return for withdrawing native title claims and an agreement not to lodge future claims. Further information about the TOSA is available from the Department of Justice and Regulation Native Title Unit (refer - www.justice.vic.gov.au).

You may choose from the following options (where applicable and if required):

  • Excise all Crown land except those areas where native title has been extinguished (such as roads and road reserves) and therefore remove the obligation under the NTA or the TOSA; or
  • Retain the Crown land and comply with the Right to Negotiate provisions of the NTA; or
  • Retain the Crown land and reach an Indigenous Land Use Agreement under the NTA; or
  • Retain the Crown land and comply with the relevant land use activity agreement under the TOSA.

You should consider the above options in relation to native title before you submit your application. There is a place on the application where you must indicate your choice so that processing of the application is not delayed.

Roads and road reserves are taken as having extinguished native title. However, there may be other areas of Crown land where native title has been extinguished by some previous exclusive possession act such as a commercial or residential lease.

If you choose option 1 you must assume that the only pieces of Crown land remaining within the licence area are roads and road reserves - unless you can demonstrate to DEDJTR's satisfaction that native title has been extinguished on other pieces of Crown land.

If you choose options 2 or 3 and then demonstrate to DEDJTR's satisfaction that native title has been extinguished by some previous exclusive possession act over all the Crown land within the application, then the NTA would not apply.

After Grant

On grant, DEDJTR will send you the registered licence document and information on the next steps required before you can prepare to start work.

Work Program

Once the retention licence is granted, the licence holder's expenditure and work program commitments will be reflected in licence conditions, including milestone conditions. The MRSDMIR sets out the required contents of a program of work, including:

  • Intensive mineral exploration; and
  • Mineral resource assessment; and
  • Technical and economic studies -
    • In accordance with the principles of sustainable development, the development of the mineral resource; and
    • Related to demonstrating the economic viability of the resource.
  • A time schedule for the work program including key milestones and proposed expenditure against each milestone; and
  • A demonstration that the planned scale of mining is commensurate with the efficient development of the mineral resource with consideration to its size.

Upon a licence being granted, the details of the work program, together with proposed likely expenditure under the licence, will form a key part of the licence conditions. Expectations about the scale and nature of work and level of expenditure will be based on the size of the mineral resource and the likely capital expenditure on the project, assessed against benchmarks for successful developments.

The work required to be undertaken on a retention licence will usually fall into two broad streams, namely:

  • Intensive mineral exploration, such as in-fill drilling or bulk sampling, to raise the standard of mineral resource identification from an inferred resource (the JORC standard generally required for the grant of a retention licence) to an indicated resource (the JORC standard generally required for a mining licence); and
  • Mineral resource assessment and technical and economic studies related to the development of the mineral resource. For substantial projects, this stream of work will generally take the form of a pre-feasibility study.

Work on the licence

You can start reconnaissance exploration immediately, provided it does not involve:

  1. the use of equipment (other than non-mechanical hand tools) to excavate on the land; or
  2. the use of explosives on the land; or
  3. removing or damaging any tree or shrub on the land,

and you have the required public liability insurance and the appropriate consents.

Note: Consent to undertake the exploration work described above on private land requires the licensee to obtain either written consent or informed verbal consent of the owners and occupiers of the affected land. (Refer section 43(1)(ea) of the MRSDA). Other consent requirements for the above exploration work, including consent to work on restricted Crown land, are set out in section 44 of the MRSDA.

You do not need an approved work plan to start low impact exploration (as defined by Schedule 4A of the MRSDA) on a retention licence.

While you do not need an approved work plan to start low impact exploration on a retention licence, other requirements and consents do apply, as set out in section 43 of the MRSDA.

For exploration work other than low impact exploration, before commencing work on the retention licence you will need an approved work plan, and other requirements and consents apply, as set out in section 43 of the MRSDA.

Expenditure, Reporting and Rent

Reporting requirements are outlined in the MRSDMIR and licensees will be required to provide an annual activity and expenditure return and a technical report in relation to any on-the-ground mineral exploration and other retention licence activities undertaken under the licence.

Among other things, licence holders may be required to provide expenditure and details of the work undertaken in relation to the on-the-ground mineral exploration, mineral resource assessment and technical and economic studies as set out in the program of work. The conditions of the licence may also include requirements for the licence holder to report against particular work program commitments and milestones. This may include providing a summary of the results of completed pre-feasibility studies and independent verification that the studies meet accepted industry standards.

The holder of a retention licence must pay rent in relation to the land covered by the licence as at 30 June annually and an invoice will be sent to you.

Retention licences are granted for a term not exceeding ten years and may be renewed twice, each for a period not exceeding ten years, but a second renewal can only be given in exceptional circumstances.

Retention licences are not subject to relinquishment provisions. For further details, refer to the Retention licence guidelines and the Ministerial guidelines.

Retention Licence process

retention-licence-process

 View the Retention Licence process, text version

Question 1 & 2

  1. Complete, for each applicant, surname, given names, title and date of birth details. Alternatively, if the applicant is an incorporated company, enter the Name of Incorporated Company and ABN (Australian Business Number).

    Applications made by a company must be accompanied by a list of directors (including their respective date of birth details) and a copy of the certificate of registration of the company.

    Note: At the time of lodgement the applicant(s) for a licence must be a legal entity. Applications made under trading names are not acceptable. As a company does not come into existence until incorporation, applications made by an unincorporated company will be invalid.

    If the applicant is a registered company, it must give its registered business address. If the applicant is an individual, they must give a physical address (e.g. street number and name). A Post Office (PO) Box address is not acceptable but may be used for the correspondence address.

    If there are more than two applicants, please indicate and include details of these applicants on a separate page attached to the application.
  2. Applications made by agents or other persons on behalf of companies or individuals must be accompanied by a signed authorisation by the applicant(s) to act on their behalf with respect to the licence application. If this is not done, the application will be invalid and will not be accepted.
    If the agent is acting for the applicant(s) on more than one licence application, a copy of the authorisation must accompany each new application, and the original authorisation must be lodged with DEDJTR.
  3. Indicate if the agent is to be the contact point for all enquiries regarding the application.
  4. If the contact address for correspondence differs from the business address, complete the address for correspondence regarding this application. If the agent is to be the usual contact point for all enquiries regarding this application, enter the agent's address here.

Note: You may withdraw an application in whole or part, by delivering a signed notice of withdrawal to the Earth Resources Information Centre. Any land that you withdraw from the application after you have been given ranking is marked as 'moratorium' in the spatial database and becomes available for application in 28 days.

Question 3

  1. Quote the name(s) of the 1:25,000 Mapsheet(s) over which the application area extends. These maps can be obtained from the Earth Resources Information Centre.
  2. Obtain a print-out of the application area of the relevant portion of the 1:25,000 Mapsheet from DEDJTR. This will benefit you because it will show all areas which are unavailable for a retention licence or that require particular consents (eg. existing exploration licences, certain Crown land, etc.). Mark the area you are applying for on this map to assist in identifying the area of the application.

    Note: a Geocentric Datum of Australia 1994 (GDA) map grid showing the area covered by the application must be supplied with the application. Attach information that demonstrates that the area applied for is only land which may be required for the purposes of mining a mineral resource in the future.
  3. Calculate the area covered by the application, in hectares, and enter it in the application.

GeoVic map showing the Retention Licence Application Area

Question 4

Under the Native Title Act 1993 (NTA) you are required to comply with the Right to Negotiate provisions of the NTA or reach an Indigenous Land Use Agreement. A booklet Information regarding the processing of mineral tenements under the Native Title Act 1993 is available from DEDJTR. The booklet is intended as a guide only and is not legal advice. Please rely on your own legal advice about native title prior to making decisions about your interests.

Option 1: Excise all Crown land except those areas where native title has been extinguished

If you have chosen option 1, then your application is assessed to ensure that the requirements of the relevant sections of the MRSDA have been met.

Options 2 & 3: Applications with Crown land (other than Crown land where native title has been extinguished)

If you have chosen option 2 or 3 you need to meet the requirements of both the MRSDA and the NTA. These processes are conducted in parallel and both must be completed before the licence can be granted.

Option 4: Applications with Crown land where there is a relevant land use agreement under the TOSA

If you have chosen option 4, you need to meet the requirements of both the MRSDA and the TOSA. These processes are conducted in parallel and both must be completed before the licence can be granted.

Question 5 (a) & 5(b)

If the application area lies within either a granted or applied for Exploration Licence or Prospecting Licence held by another party, indicate this in the application. You must obtain written consent from the licence holder/applicant for you to hold a retention licence within the licence/application. You will need to attach the consent to the application.

Details of existing licences can be obtained from the Earth Resources Information Centre or DEDJTR's GeoVic computer system. Refer - GeoVic

Question 6

Complete the table, inserting your proposed major work activities and expenditure for each year of the term being applied for (leaving blank those years not being applied for).

The estimated expenditure proposed over the life of the licence should equal the summation of the individual yearly work activity costs.

Include all work program commitments and milestones.

Insert estimated CAPEX should full scale mining occur and an estimated extraction rate. This information will assist in the assessment of your proposed work program, which is a key aspect to the overall application assessment.

Documents addressing these points in greater detail should be attached to the application upon lodgement.

Question 7

In order to comply with the provisions of section 15(6)(d) of the MRSDA relating to the applicant's ability to finance the proposed work and rehabilitation of the land, the following information is required to support the application:

Company (with an audited financial statement):

  • Net equity (obtained from the balance sheet of the audited financial statements);
  • Professional expertise in lieu of expenditure (refer to note below);
  • Line of credit from a recognised financial institution; and/or
  • Prospectus (must be underwritten).

In completing the application, you are required to enter in the amounts against each field. In respect to audited reports, you only need to write down the Net Equity figure.

Individual or Company (without an audited financial statement):

  • Bank statement (no older than six months);
  • Professional expertise in lieu of expenditure (refer note below);
  • Line of credit from a recognised financial institution;
  • Prospectus (must be underwritten);
  • List of Plant and Equipment owned by applicant and to be used for the purpose to which the application applies; and/or
  • Share certificates.

In completing the application, you are required to enter in the amounts against each field. In respect to providing a bank statement, the applicant must advise of known liabilities that will affect the balance of the bank statement within a twelve month period. DEDJTR reserves the right to seek from the applicant a copy of an updated bank statement at any time during the life of the licence.

DEDJTR measures your 'Net Financial Position' against the required expenditure for the application if granted for the first two years (i.e. the 'Net Financial Position' must exceed the required expenditure). Only the above information will be accepted as demonstrating the applicant's ability in meeting section 15(6)(d) of the MRSDA.

All information relating to financial details must be no older than six months at the time the information is submitted. You must disclose whether any of the applicants is an undischarged bankrupt, is in receivership or is under administration. If so, it will be recommended that the licence not be granted.

Value of own labour

Salaries and own labour costs (for individuals) should be claimed against the relevant activity being undertaken (and not claimed as a separate item). e.g. a proportion of the expenditure claimed against drilling would include any related salaries and labour costs for that drilling over the relevant period. Claims for own labour expenditure must be substantiated by records of hours worked, rates of pay and qualifications and experience.

Question 8

Provide details of the field of expertise of person(s) undertaking the retention licence program, including the applicant's expertise and any technical advisors to be engaged (eg. geologist, engineer).

If these advisors are not employees of the applicant, you should indicate so in the place provided on the form. A statement, signed by the technical advisor and agreeing to act for the applicant, must be provided with the application form. If requested, the applicant should be able to provide evidence of their advisors' qualifications and a copy of their Curriculum Vitae.

Questions 9 & 10

Indicate your experience, or the availability of such experience to you, in exploration, project evaluation and development activities and mining activities.

Attach details or supplementary documents as necessary to provide information. This information might be important if DEDJTR is required to determine the merits of a competing application.

Question 11

The matters to be considered by the Minister in determining whether a person is fit and proper are outlined in the overview section of the application kit.

In considering these matters the Minister must take account of the circumstances that led to the action, the nature of the offence, the penalty imposed and when the action was taken or the offence committed.

The fit and proper requirements extend to associates of licence applicants. An associate is defined as a director, partner, trustee, executive officer, secretary or any other officer or person associated or connected with the ownership, administration or management of the applicant's business.

In determining whether a person is fit and proper, the Minister is not limited to consideration of the matters above.

Question 12

The identification of a mineral resource is a precondition for the grant of a retention licence.
You will need to include a Mineralisation Report which details:

  • The type of mineral;
  • An analysis of the economic viability of mining;
  • The location, depth, quantity and extent of minerals;
  • The method that determined the extent of the minerals;
  • Analytical results obtained from samples of minerals; and
  • Evidence that the Mineralisation Report was prepared by a competent person

The mineral resource identification requirements will normally use Australasian Joint Ore Reserves Committee (JORC) standards. For the granting of a retention licence, a minimum of an inferred resource as defined by JORC must be established within the area covered by the retention licence application.

However, in some circumstances an alternative standard of mineral resource identification may be accepted (refer to the Ministerial guidelines).

The description of the mineral resource must also include an analysis of whether there is a reasonable prospect that mining of the mineral resource will be economically viable.

Demonstration that the mineral resource is not currently economically viable to mine would generally be satisfied by a description of the further evaluation work still required to establish the viability of mining. Demonstration that the mineral resource could become economically viable to mine in the future would generally be satisfied by an assessment that considers matters such as the grade, scale and depth of the resource and the marketability of the mineral(s). Refer to the Ministerial guidelines for further details.

Question 13

The mineralisation report must be prepared by a competent person (see sections 15(1BA) to (1BG) of the MRSDA). The application must include the following details of the competent person:

  • Their full contact details, including correspondence address, phone details and email address;
  • Their relevant professional organisation membership/s; and
  • Their relevant experience in mineral resource assessment and development.

A competent person, as prescribed in the MRSDMIR, means a person who:

  • is a Member or Fellow of the Australasian Institute of Mining and Metallurgy, or of the Australian Institute of Geoscientists, or of a Recognised Professional Organisation with enforceable disciplinary processes including the power to suspend or expel a member; and
  • has a minimum of five years experience which is relevant to the style of mineralisation and type of deposit under consideration and to the activity which that person is undertaking; or
  • in the case of coal seam gas or a mineral deposit that is easily and readily assessed visually at the ground surface, a person who the Minister has determined on a case by case basis, has the relevant experience in mining or mineral exploration appropriate to the described mineral resource.

Question 14

The application must include information about your work program. A work program details the work proposed and should address the points listed on the application form and outlined in the Retention Licence guidelines.

The details of the work program, together with proposed likely expenditure under the licence, will form a key part of the licence conditions.

For further guidance, refer to the Retention Licence guidelines, available on the DEDJTR website.

Note: A work program that is for mining or for exploration to identify a mineral resource is not acceptable for a retention licence application.

A work program that is solely for research and development and that does not include a program to develop the mineral resource to a JORC indicated status (or relevant alternative standard) is unlikely to be acceptable for a retention licence application.

Question 15

You must also indicate the primary mineral to which the application relates. If the inferred resource contains more than one type of mineral resource, indicate the pre-dominant mineral resource.

Question 16

The mineral resource identification requirements will normally use Australasian Joint Ore Reserves Committee (JORC) standards. For the granting of a retention licence a minimum of an inferred resource as defined by JORC must be established within the area covered by the retention licence application. However, in some circumstances an alternative standard of mineral resource identification may be accepted (refer to the Ministerial Guidelines).

Question 17

Indicate your preferred annual reporting date from the options on the form (31 March, 30 June, 30 September or 31 December). It will be specified on the licence document.

Once a licence is granted, the annual Activity and Expenditure Return and the annual Technical Report must be submitted within 28 days after the specified reporting date (Regulations 35 & 36). Failure to submit the annual Activity and Expenditure Return by the due date may result in an infringement notice being issued.

Licence holders may be required to submit documentation relating to pre-feasibility studies or other technical and economic studies that have been undertaken, including summaries of the findings and independent verification by a suitably qualified person that the studies meet acceptable industry standards.

Question 18

Calculate the appropriate fee. The application must be accompanied by the correct fee or it will not be accepted.

Since 1 January 2015 flat application fees  have applied for all licence types. The correct application fee must be submitted with the licence application.

Fees and charges are varied from time to time, so it is important to refer to the current version of Schedule 28 of the MRSDMIR at the time of application.

A list of the current fees is outlined on the Energy and Earth Resources website at Fees and charges

Advice is available upon request from DEDJTR offices including the Earth Resources Information Centre (see first page of this booklet for contact details). If paying by cheque, make cheques payable to 'Department of Economic Development, Jobs, Transport and Resources'.

Question 19

Attach a survey of the land proposed to be covered by the licence. The full requirements are set out in sections 26AR to 26AV of the MRSDA and Regulation 28(1) and Schedule 5 of the MRSDMIR.

Attachments

When submitting the application, you must attach:

  • A map showing the area covered by the application; and
  • The application fee; and
  • The Mineralisation Report and the proposed work program/plan;
  • Survey of the land proposed to be covered by the licence; and
  • Evidence of financial capacity.

Depending on your answers to the questions, you may also need to attach the following:

  • A list of directors of the company including date of birth details;
  • A copy of the certificate of registration of the company;
  • Signed authorisation from the applicant for an agent to act on their behalf;
  • A statement by non-employee advisors of their agreement to act as advisors for this application; and/or
  • Other attachments such as audited reports to the Australian Stock Exchange or other evidence of financial capacity to fund the proposed expenditure.

Indicate in the place provided on the application whether the application is accompanied by each attachment.

The application is invalid and will not be accepted if these items are not supplied where they are required.

Applicant's Declaration

Before you sign the Declaration, ensure that:

  • You have answered every question;
  • All the information you have given is true and correct to the best of your knowledge;
  • You have attached all the required supporting documentation; and
  • You have attached payment for the appropriate fee.

All applications must be signed. If the application is in joint names, then all parties or their authorised representative(s) must sign the application form.

If one or more of the applicants is a Company, applications made by a Company must be signed by a Company Director or Company Secretary, or alternatively by a person who can provide written evidence that they are authorised to act on behalf of the Company with respect to that application.

Each signature should have the name and position of the person in the Company (if applicable) clearly printed. Ranking is given according to the day the application is received by the Earth Resources Information Centre, Melbourne.

Other information

There are several sources of information which will be useful to licensees throughout the life of their licence. All are available through the Earth Resources Information Centre.

The MRSDA and the MRSDMIR are essential reference documents for all licensees and are available on the Victorian Legislation and Parliamentary Documents website www.legislation.vic.gov.au.

DEDJTR has released a series of booklets providing useful information about different aspects of holding a licence under the MRSDA.

These include:

  • Exploration and Rehabilitation of Mineral Exploration Sites
  • Retention licence guidelines
  • Informed Verbal Consent for Low Impact Exploration on Private Land
  • Abandonment of Mineral Drillholes
  • Rehabilitation and Environmental Aspects of Mining and Extractive work plans
  • Standard Work Plan guidelines
  • Area Work Plan guidelines
  • Code of Practice for Mineral Exploration
  • Why Licence Compliance Matters
  • Community Engagement Guidelines for Mining and Mineral Exploration
  • Guidance Notes for Aboriginal Heritage Act/Heritage Act
  • Mineral Exploration and Mining- Land Owners' Questions Answered
  • Mineral Tenements and the Native Title Act 1993
  • Native Vegetation Management guide for Earth Resource Industries
  • Environmental Review Committee Guidelines
  • Exploration Licence Application Kit
  • Mining Licences Application Kit
  • Retention Licence Application Kit
  • Prospecting Licence Application Kit
  • Guidelines for preparing Environment Effects Statements for Mining Projects.

If you have any comments regarding this Application Kit or the accompanying Application Form, please forward them to the:

Earth Resources Information Centre
Department of Economic Development, Jobs, Transport and Resources
Level 15, 1 Spring Street,
Melbourne VIC 3000

Opening hours: Monday to Friday 9: 00am to 4:30pm

(GPO Box 2392 Melbourne, Victoria 3001 Australia)

Phone:1300 366 356
Email mbc.info@ecodev.vic.gov.au